Once you have added a department, you can edit the following settings by clicking the Departments tab, selecting the department from the list, and then clicking the General link.


Department ID—A unique number automatically generated by the system. This ID is used as a reference to the department when employees punch by phoning in.


Code—This is a 20-character field. The code can be used as a reference to the department and will appear on time cards.


Department Name—The name that you assign to the department.


Punch Rounding—This feature allows you to specify the amount of rounding that will occur for employee punch times. The timecard itself will display the actual punch in and out times, while the calculation of time will use the rounding rule you select. The following options are available:

  • 5 Minute 3 BreakpointThis setting means that the punches will be rounded to the nearest 5-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 8:02am and punches out at 10am, the total for time worked display 2 hours, rather than 1 hour 58 minutes. If the employee punched in at 8:03am and punched out at 10am, the employee’s time worked would display 1 hour 55 minutes, as 8:03am crossed the 3 minute breakpoint and was rounded to 5 minutes.
  • 6 Minute 3 BreakpointThis setting means that punches will be rounded to the nearest 6-minute segment with a cutoff of 3 minutes. For example if an employee punches in at 7:57am and punches out at 10:00am, the time worked will display 2 hours, rather than 2 hours 3 minutes. If the employee worked from 8:03 to 10am, the employee’s time worked would display 1 hour 54 minutes, as 8:03am crossed the 3 minute breakpoint and was rounded to 6 minutes.
  • 10 Minute 5 BreakpointThis setting means that punches will be rounded to the nearest 10-minute segment with a cutoff of 5 minutes. For example, if an employee punches in at 8:04am and punched out at 10am, the employee’s time worked would display 2 hours, rather than 1 hour 56 minutes. If the employee punched in at 8:05am and punched out at 10am, the employee’s time worked would be 1 hour 50 minutes, as 8:05am crossed the 5 minute breakpoint and was rounded to 10 minutes.
  • 15 Minute 8 BreakpointThis setting means that punches will be rounded to the nearest 15-minute segment with a cutoff of 8 minutes. For example, if an employee punches in at 8:07am and punched out at 10am, the employee’s time worked would be 2 hours, rather than 1 hour 53 minutes. If the employee punched in at 8:08am and punched out at 10am, the employee’s time worked would be 1 hour 45 minutes, as 8:08 crossed the 8 minute breakpoint and was rounded to 15 minutes.
  • 30 Minute 15 BreakpointThis setting means that punches will be rounded to the nearest 30-minute segment with a cutoff of 15 minutes. For example, if an employee punches in at 8:14am and punched out at 10am, the employee’s time worked would be 2 hours. If the employee punched in at 8:15am and punched out at 10am, the employee’s time worked would be 1 hour 30 minutes, as 8:15am crossed the 15 minute breakpoint and was rounded to 30 minutes.
  • 60 Minute 30 BreakpointThis setting means that punches will be rounded to the nearest 60-minute segment with a cutoff of 30 minutes. For example, if an employee punches in at 8:29am and punched out at 10am, the employee’s time worked would display 2 hours. If the employee punched in at 8:30am, and punched out at 10am, the employee’s time worked would display 1 hour, as 8:30am crossed the 30 minute breakpoint and was rounded to 60 minutes.

To turn on Punch Rounding, click the Edit link next to Punch Rounding. Make your selection from the drop-down menu, then click Save.


Lunch Deduction/Duration—This feature allows you to automatically deduct time for lunch breaks. To enter a lunch deduction, click the Edit link next to Lunch Deduction/Duration. The first drop-down menu allows you to select the number of hours that an employee must work before the deduction will be taken; the second drop-down menu allows you to select the length of time the deduction will be. Check the Recurring box if the lunch deduction will keep recurring throughout an employee's shift (e.g., if you have set a 30-minute lunch deduction every 4 hours, then this setting allows a 30-minute deduction to be taken every 4 hours throughout the entire shift). When you are finished, click Save.


Paid Break/Duration—This feature allows you to offer a paid break for employees. To enter a paid break, click the Edit link next to Paid Break/Duration. The first drop-down menu allows you to select the number of hours that an employee must work before the break time will be added; the second drop-down menu allows you to choose the length of time to add for the break. When you are finished, click Save.


NOTE: If you enable the paid break feature, employees need to punch in and out for breaks. If you want the employees to take breaks while punched in, do not enable this feature.


Status—This setting allows you to select whether the department is Active or Archived. If you set a department to Archived, the department and all of the employees within the department will be removed from the active lists of departments and users. All information will remain in the uAttend system, but no action will be allowed by the employees or payroll.


Lunch PunchesThese settings allow you to edit the maximum amount of time to add to a time card for a lunch break, enable/disable the Deduct Lunch Punches From the Time Card feature, enable/disable the Lunch Lockout feature, and enter an amount for the Lunch Lockout Duration.


Break PunchesThese settings allow you to edit the maximum amount of time to add to a time card for a paid break, enable/disable the Break Lockout feature, and enter an amount for the Break Lockout Duration.